Four stages. One continuous programme.
Running automatically every day.
Data protection is not a one-time project. Your data estate changes every day — new files created, new shares opened, new employees joining and leaving. Octa1ne runs the full four-stage programme continuously.
Microsoft Purview Content Explorer scans every SharePoint site, mailbox, OneDrive and Teams channel — building a complete map of your sensitive data estate including data you did not know existed. Shadow IT and unknown external shares are identified automatically.
Sensitivity labels applied automatically based on content analysis — Personal, Confidential, Highly Confidential and custom categories specific to your organisation. Labels travel with the document in file metadata, persisting across copies, email attachments and cloud syncs.
Rights management, encryption and access controls applied automatically based on sensitivity label. Conditional Access policies restrict access by device and location. DLP policies prevent inappropriate sharing across email, Teams, SharePoint and endpoints.
Every access, share, download and transfer of sensitive data logged and monitored continuously. Insider risk analytics identify unusual patterns. Exfiltration attempts detected before significant loss occurs. Compliance evidence generated automatically from live telemetry.
GDPR Article 5(2) requires you to demonstrate compliance at any time. Not just during audits.
The GDPR accountability principle means you must be able to show a supervisory authority — at any moment, without notice — that you have appropriate technical and organisational measures in place to protect personal data. Not that you had them at your last audit. That you have them now.
Octa1ne generates and maintains your data protection evidence continuously — classification records, DLP policy logs, processing activity records, retention documentation and incident reports — so you are always ready for an ICO inquiry, a client questionnaire or a certification audit without any preparation effort.
Start your GDPR programme →You cannot protect data
you do not know you have.
Data sprawl is the root cause of most data protection failures
The average Microsoft 365 organisation has sensitive data stored across thousands of SharePoint sites, hundreds of thousands of emails and millions of OneDrive files — accumulated over years by employees who have since left, projects that have ended and processes that have changed. Nobody has a complete picture of where this data lives or who can access it. IT teams do not know it exists. Security teams cannot monitor what they cannot see. Compliance teams cannot demonstrate controls for data they have not catalogued.
Microsoft Purview Content Explorer provides the foundational visibility that effective data protection requires — a continuously updated, automatically maintained map of your entire sensitive data estate. From the moment it is deployed, you know where your personal data lives, who has access to it and whether it is adequately protected. Without this visibility, data protection policies are guesswork and GDPR compliance is a declaration rather than a demonstrable reality.
Insider threats and accidental data loss cause more incidents than external attacks
Data breaches caused by insiders — both malicious departing employees and well-intentioned staff making mistakes — consistently represent a significant proportion of all data security incidents globally. An employee emailing a customer database to their personal account before resigning. A well-intentioned staff member sharing a confidential document with the wrong external email address. A contractor downloading sensitive intellectual property to their personal device at the end of a project. These incidents are invisible without data loss prevention monitoring.
Insider threats are particularly damaging because they bypass every perimeter control. The user is authenticated, authorised and appears completely legitimate — until the moment they transfer sensitive data outside your control. Microsoft Purview Insider Risk Management uses behavioural analytics to identify the patterns that precede these events — unusual download volumes, anomalous access to sensitive data, pre-departure data gathering activity — alerting before significant loss occurs rather than discovering the breach from a dark web forum months later.
Compliance requires documented evidence — not verbal assurances
ISO 27001 certification requires documented evidence of your information classification scheme, protection controls and their effectiveness. GDPR Article 30 requires Records of Processing Activities maintained at all times. NIS2 Article 21 requires data security and access control policies with evidence. Cyber Essentials Plus requires evidence of data access controls. When auditors, regulators and enterprise clients ask for evidence of your data protection programme, you need structured, timestamped documentation — not a presentation about your intention to implement controls.
Octa1ne generates all of this evidence automatically as a byproduct of your daily programme operations. Classification records, DLP policy effectiveness reports, data processing activity logs, retention policy documentation and incident records are all maintained continuously and available on demand. Your next certification audit requires no preparation effort beyond scheduling it — the evidence is already there, already structured and already mapped to framework requirements.
Enterprise data governance tools.
Operated on your behalf.
Full data protection programme live
fast, structured and zero disruption
Microsoft Purview Content Explorer scans your entire Microsoft 365 tenant — quantifying sensitive data volumes across SharePoint, OneDrive, Exchange and Teams. Existing classification labels, DLP policies and retention policies reviewed. Your data categories, sensitivity levels and compliance requirements documented.
Your sensitivity label taxonomy designed and deployed — typically four to six labels from Public through to Highly Confidential with sub-labels for specific data types. Auto-labelling conditions configured. Default labels applied to unlabelled content. Label policy published to all users.
DLP policies deployed across Exchange, SharePoint, OneDrive, Teams and Windows endpoints covering your key sensitive data categories. Policies deployed in audit mode initially for baseline assessment — then progressively enforced as false positives are eliminated and your team is prepared.
Insider Risk Management configured with policies appropriate for your organisation. Data retention policies deployed for each data category aligned to your legal obligations. Records management configured for regulated content. Compliance Manager assessment completed for GDPR, ISO 27001 and NIS2.
All data protection controls live. Initial data landscape report delivered — sensitive data volumes by location, DLP policy matches in audit mode, classification coverage rates. Your dedicated engineer walks through findings. Monthly reporting scheduled. Complete protection is active.
When a DLP alert indicates a potential personal data breach, Octa1ne analysts assess breach notification obligation immediately. We provide a structured breach assessment — nature, volume, risk to individuals — within hours, supporting your 72-hour notification deadline.
Microsoft Purview Content Search locates all data held about a specific individual across your Microsoft 365 estate within minutes — reducing DSAR response from weeks of manual work to hours of structured search, comfortably within the 30-day GDPR deadline.
From data sprawl and blind spots
to complete visibility and control
Every framework.
Evidence generated automatically.
Octa1ne generates compliance evidence as a continuous byproduct of your data protection programme — no manual effort required when audits are announced.